I Replaced My Back Office with 6 Commands
The data is already there.
Your project activity is in GitHub commits. Client conversations are in Gmail threads. Meeting decisions are in Granola transcripts. Deadlines are in Google Calendar. Invoice history is in whatever spreadsheet you've been maintaining.
The problem isn't missing data — it's that it's scattered across a dozen tools that don't talk to each other. When a client asks "where do we stand?" you're alt-tabbing through five apps trying to assemble context that already exists.
I built something that unlocks it.
The System
Six Claude Code commands now run my entire back office:
/daily— Morning briefing synthesized from all sources/weekly— Full operational review with branded PDF reports for clients/sync— Pull data from Gmail, Google Calendar, Granola meeting transcripts, and GitHub/client-update— Draft branded status emails per client/talent-search— Search evaluated candidates by skills/push— Commit and sync changes
It connects to everything I already use — email, calendar, meeting notes, code repos — and synthesizes it into actionable views.
The "database"? Markdown files. The query engine? Claude.
No SaaS subscriptions. No cloud databases. Just AI reading and writing text files.
What Changed
Morning chaos → Morning clarity. Instead of checking Slack, email, calendar, project boards, and invoice spreadsheets separately, I run /daily and get one briefing that tells me what actually matters. The invoice that's 14 days overdue. The candidate waiting for a response. The client who needs an update.
Hiring bottlenecks → Weekend processing. 50 applications came in over one weekend. Claude researched each candidate's GitHub, evaluated their skills against requirements, and drafted personalized responses. What would have been 25+ hours of work happened automatically.
Status report procrastination → Instant drafts. /client-update wobblefish reads the project file, recent commits, meeting transcripts, and invoice status. It drafts a branded HTML email and drops it in Gmail. I review, tweak if needed, hit send. Weekly reviews generate branded PDF reports I can send directly to clients.
The Pattern
The insight that made this work: most operational "software" is just structured data + views + workflows.
A CRM is contacts + deals + "remind me to follow up." A project tracker is tasks + status + "what's blocked?" An invoice system is amounts + dates + "who hasn't paid?"
Markdown can hold all that data. Claude can read it, understand it, and act on it.
Results After 3 Weeks
- 10+ hours/week of manual operations work eliminated
- 6 active clients with auto-generated weekly reports
- 50 candidates researched, evaluated, and contacted in one weekend
- $150K+ in invoices tracked with automated follow-up reminders
- Zero context lost — every meeting, decision, and conversation searchable
Want This For Your Business?
This isn't a product you buy — it's a system we build with you.
We start with a kickoff session to map your workflows, then configure plugins from our open-source marketplace, build your custom commands, and hand off a documented system you can extend yourself.
You'll have a working /daily briefing after the first session. The system grows from there.
Best fit for: Solo consultants, small agencies, professional services firms — anyone drowning in operational overhead who wants AI assistance without SaaS subscription bloat.
Interested? Email hey@thefocus.ai and let's talk about your workflows.
